How to Remove Blank Rows from an Excel Pivot Table – 4 Methods

Consider this sample dataset in a pivot table with blank cells.

Method 1 –  Use the Pivot Table Options to Remove Blank Rows 

Step 1:

• Right-click the pivot table.
• Select “PivotTable Options”.

Step 2:

• Choose “Layout & Format”.
•  In “For empty cells show”enter “0”.
• Click OK.

• All blank cells will display “0”.

Method 2 – Applying Conditional Formatting to Remove Blank Rows in an Excel Pivot Table

Step 1:

• Select a range or group of cells.
• Go to Home and select “Conditional Formatting”. Choose “New Rule”.

Step 2:

• In New Formatting Rule, click “Format only cells that contain”.
• In “Format only cells with:“, choose “equal to” and “(blank)”.
• Click “Format”.

Step 3:

• In the “Format Cells” dialog box will, choose “Number” and change the category to “Custom”.
• Enter “;;;”. This will format all zero or blank cells as blank.
• Click OK.

Step 4:

• Go to “Fill” and choose a color.
• Click OK.

Blank is filled with color.

Method 3 – Utilizing the Filter Feature to Remove Blank Rows in an Excel Pivot Table

Steps :

• In a pivot table column header click the arrow.

• Uncheck blank.
• Click OK.

Blank rows will be removed.

Method 4 – Applying the  Find & Replace Option to Remove Blank Rows in an Excel Pivot Table

Steps :

• Select the worksheet.
• Press Ctrl + H to see the “Find and Replace” dialog box.
• In “Replace with”, choose “Other”.
• Click “Replace All”.

• In the confirmation window,click OK.

• Click “Close” to see the results.

Blank cells were removed.

Download Practice Workbook

Download this practice workbook to exercise.

Related Articles

• How to Hide Zero Values in Excel Pivot Table
• How to Show Zero Values in Excel Pivot Table

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