How to Create a Weekly Calendar in Excel (3 Methods)

Method 1 – Creating it Manually

• List all the days of the week along with their corresponding dates in an Excel sheet.
• Include the initial time for each day (e.g., 8:00 AM).

• To create a calendar for every hour of the day, follow these steps:
  • In cell B7, enter the following formula:

This formula adds 1 hour to the previous time (TIME function).

• • Press ENTER to get the result.

• • Copy the same formula using relative cell references:
    • Select cell B7.
    • Click and drag the Fill Handle icon (located in the bottom-right corner of cell B7) down to cell B24.

• • Alternatively, manually fill a few cells (e.g., 2 or 3) and then drag the Fill Handle icon to complete the time period.

• Select the entire data range.
• Go to the Home tab and choose Format as Table.

• Pick your preferred color combination in the Create Table dialog box.
  • Ensure that you’ve selected the full data range.
  • Check the My table has headers option.
  • Press OK.

• Format your weekly calendar by selecting cells where you want to apply the same color.
  • Go to the Home tab and choose Fill Color.
  • Select a preferable Theme color.

Example of a Weekly Calendar in Excel

This example should help you visualize how to create your own weekly calendar. Feel free to customize it further based on your needs.

Method 2 – Using the Data Validation Feature

• Write down the necessary terms for your calendar in a new worksheet. You can refer to Method 1 for guidance.
• In the Dynamic worksheet, list all the days of the week.

• Create a separate worksheet called WeekDays and enter the day names.

• Return to the Dynamic worksheet and select cell G6.
• From the Data tab, go to the Data Tools command, and then choose Data Validation.

• In the Data Validation window:
  • Select List in the Allow box.
  • Set the reference in the Source box to the range B4:B10 in the WeekDays worksheet.
  • Press OK.

• You’ll now see a drop-down arrow next to cell G6.

• Merge & Center cells B2:E2 in the Dynamic worksheet.
• In the cell, enter the following formula:

This combines the text with the value from cell G6 using the Ampersand operator (&).

• Press ENTER.

• When you select any day from the drop-down arrow, the calendar title will update accordingly.

• Select the entire data range.
• Go to the Home tab and choose Format as Table.

• Pick your preferred color combination in the Create Table dialog box:
  • Ensure you’ve selected the full data range.
  • Check the My table has headers option.
  • Press OK.

You now have a dynamic weekly calendar.

Method 3 – Using Excel Templates

• Excel provides built-in templates for various purposes, including weekly calendars.
• Open an Excel workbook.
• Go to the File tab in the top ribbon.

• From the New menu, choose Weekly chore schedule.

• A new window named Weekly chore schedule will appear.
• Click on the Create option.

• You’ll get a pre-designed weekly chore schedule template.

• Customize it as needed—every term in this template is editable.

• I recommend changing the title to Weekly Calendar and adding time slots if desired.

• Feel free to delete any unnecessary columns (e.g., the Task column).

Read More: How to Make a Calendar in Excel Without Template

Creating a Weekly Planner in Excel

• Create a weekly calendar (you can follow Method 1 for this).

• Open a new worksheet.
• Enter your work list in this worksheet (e.g., tasks, appointments, or events).
• Name this worksheet To Do List.

• Return to the Planner worksheet (where you have your weekly calendar).
• Select the data range corresponding to the calendar.
• From the Data tab, go to the Data Tools command, and choose Data Validation.

• In the Data Validation window:
  • Select List in the Allow box.
  • Set the reference in the Source box to the range B3:B14 in the To Do List worksheet.
  • Press OK.

• There will be a drop-down arrow next to all the cells in your calendar.
• You can select any work item from the drop-down list.

• Remember: To add new work, enter it in the To Do List worksheet.
• You cannot directly insert text or values into the cells of your weekly calendar; you must choose from the predefined works.

Download Practice Workbook

You can download the practice workbook from here:

Related Articles

• How to Create a Monthly Calendar in Excel
• How to Create a Yearly Calendar in Excel
• How to Make an Interactive Calendar in Excel
• How to Make a Blank Calendar in Excel