How to Count Filtered Cells with Text in Excel – 3 Methods

The sample dataset showcases Salesman, Product, and Net Sales of a company. There is a blank cell and a number in Column B.

Method 1 – Using the Excel COUNTIFS Function to Count Filtered Cells with Text

STEPS:

• Select E5. Enter the formula:

NOTE:  103, instead of 3, is used in the COUNTA function to exclude manually hidden rows. The COUNTA function returns 1 for a cell with a value, and 0 if empty.

• Press Enter and use the AutoFill tool to fill the series.

E10 is 0 as B10 is empty. With the Filter feature, the formula returns 0 for hidden rows whether blank or not.

• Select the drop-down symbol beside the header Product and select Cable.
• Click OK.

AC will be filtered and return Cable only.

• Select C12 and enter the formula:

The first criteria is B5:B10, and the criterion Asterisk (*) matches the sequence of characters. The formula counts the text cells in the range. The second criteria  is E5:E10 and the criterion is 1.

• Press Enter to see the count.

Method 2 – Combining the  SUMPRODUCT, SUBTOTAL, INDIRECT, ROW & ISTEXT Functions to Count Filtered Cells with Text

STEPS:

• Select C12.

• Enter the formula:

• Press Enter to see the count.

Formula Breakdown

• ISTEXT(B5:B10)

checks for text values in each cell in B5:B10.

• ROW(B5:B10)

finds the row numbers in B5:B10.

• INDIRECT(“B”&ROW(B5:B10))

returns the individual references of all cells in the range.

• SUBTOTAL(103, INDIRECT(“B”&ROW(B5:B10)))

counts the cell references returned by the INDIRECT function and returns 1 for visible cells and 0 for hidden and empty cells.

• SUMPRODUCT(SUBTOTAL(103, INDIRECT(“B”&ROW(B5:B10))), –(ISTEXT(B5:B10)))

multiplies the elements in the same position of the arrays returned by the SUBTOTAL and ISTEXT functions and sums the final array.

Method 3 – Combining the SUMPRODUCT, SUBTOTAL, OFFSET, MIN, ROW & ISTEXT Functions to Count Filtered Text Cells

STEPS:

• Select C12.

• Enter the formula:

• Press Enter.

The count will be displayed.

Formula Breakdown

• ISTEXT(B5:B10)

checks text values in B5:B10.

• ROW(B5:B10)

returns the row numbers in B5:B10.

• MIN(ROW(B5:B10))

finds the smallest row number in B5:B10.

• OFFSET(B5:B10, ROW(B5:B10) – MIN(ROW(B5:B10)),,1)

return individual references of all cells in the range.

• SUBTOTAL(103, OFFSET(B5:B10, ROW(B5:B10) – MIN(ROW(B5:B10)),,1))

counts cell references and returns 1 for visible cells and 0 for hidden and empty cells.

• SUMPRODUCT(SUBTOTAL(103, OFFSET(B5:B10, ROW(B5:B10) – MIN(ROW(B5:B10)),,1)), — (ISTEXT(B5:B10)))

multiplies the elements in the same position of the arrays returned by the SUBTOTAL and ISTEXT functions and computes the sum of the final array.

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