How to Use Excel VBA to Paste Range into Email Body (3 Methods)

Let’s assume a scenario where we have an Excel file that contains information about the employees of a company, including the Name, Age, Gender, Date of Birth, and the State of origin. We will copy and then paste the range of this worksheet into the email body using VBA.

Method 1 – Paste a Range as an Image into an Email Body Using VBA in Excel

Steps:

• Log in to the Outlook mail app using your account credentials.

• Select the cell range you want to paste into the email body. We have selected the entire dataset, including the column headers.

• Select Visual Basic from the Developer tab or press Alt + F11.

• Click on the Insert option and select Module.

• Paste the following code in the window that appears.

Sub Paste_Range_Outlook()
    Dim rng As Range
    Dim Outlook As Object
    Dim OutlookMail As Object
    Set rng = Nothing
    On Error Resume Next
    Set rng = Selection.SpecialCells(xlCellTypeVisible)
    On Error GoTo 0
    If rng Is Nothing Then
        MsgBox "Not a range or protected sheet" & _
               vbNewLine & "please correct and try again.", vbOKOnly
        Exit Sub
    End If
    With Application
        .EnableEvents = False
        .ScreenUpdating = False
    End With
    Set Outlook = CreateObject("Outlook.Application")
    Set OutlookMail = Outlook.CreateItem(0)
    On Error Resume Next
    With OutlookMail
        .To = ""
        .CC = ""
        .BCC = ""
        .Subject = "Excel Data you requested for"
        .HTMLBody = RangetoHTML(rng)
        .Display   'or use .Send
    End With
    On Error GoTo 0
    With Application
        .EnableEvents = True
        .ScreenUpdating = True
    End With
    Set OutlookMail = Nothing
    Set Outlook = Nothing
End Sub
Function RangetoHTML(rng As Range)
    Dim obj As Object
    Dim txtstr As Object
    Dim File As String
    Dim WB As Workbook
    File = Environ$("temp") & "\" & Format(Now, "dd-mm-yy h-mm-ss") & ".htm"
    rng.Copy
    Set WB = Workbooks.Add(1)
    With WB.Sheets(1)
        .Cells(1).PasteSpecial Paste:=8
        .Cells(1).PasteSpecial xlPasteValues, , False, False
        .Cells(1).PasteSpecial xlPasteFormats, , False, False
        .Cells(1).Select
        Application.CutCopyMode = False
        On Error Resume Next
        .DrawingObjects.Visible = True
        .DrawingObjects.Delete
        On Error GoTo 0
    End With
    With WB.PublishObjects.Add( _
         SourceType:=xlSourceRange, _
         FileName:=File, _
         Sheet:=WB.Sheets(1).Name, _
         Source:=WB.Sheets(1).UsedRange.Address, _
         HtmlType:=xlHtmlStatic)
        .Publish (True)
    End With
    Set obj = CreateObject("Scripting.FileSystemObject")
    Set txtstr = obj.GetFile(File).OpenAsTextStream(1, -2)
    RangetoHTML = txtstr.readall
    txtstr.Close
    RangetoHTML = Replace(RangetoHTML, "align=center x:publishsource=", _
                          "align=left x:publishsource=")
    WB.Close savechanges:=False
    Kill File
    Set txtstr = Nothing
    Set obj = Nothing
    Set WB = Nothing
End Function

• Click on Run (▶).

• If a window named Macro appears, click on Run from that window.

• A window of the Outlook mail app appears with a new mail that has the entire range copied from the worksheet in its body.

Read More: How to Send Email from Excel with Body Using a Macro

Method 2 – Use VBA to Copy and Paste a Range as an Image into Email

Alternatively, we can also copy and paste the range as an image format into the mail body. Let’s see how we can do that.

Steps:

• Insert a new Module.

• Copy the following code in the window that appears.

Sub PasteRangeinMail()
Dim FilePath As String
Dim Outlook As Object
Dim OutlookMail As Object
Dim HTMLBody As String
Dim rng As Range
On Error Resume Next
Set rng = Selection
If rng Is Nothing Then Exit Sub
With Application
.Calculation = xlManual
.ScreenUpdating = False
.EnableEvents = False
End With
Set Outlook = CreateObject("outlook.application")
Set OutlookMail = Outlook.CreateItem(olMailItem)
Call createImage(ActiveSheet.Name, rng.Address, "RangeImage")
FilePath = Environ$("temp") & "\"
HTMLBody = "<span LANG=EN>" _
& "<p class=style1><span LANG=EN><font FACE=Times New Roman SIZE=4>" _
& "Dear Concerned," _
& "<br>" _
& "This is the Excel data you requested for:<br> " _
& "<br>" _
& "<img src='cid:RangeImage.jpg'>" _
& "<br>" _
& "<br>Kind Regards!!!!!</font></span>"
With OutlookMail
.Subject = ""
.HTMLBody = HTMLBody
.Attachments.Add FilePath & "RangeImage.jpg", olByValue
.To = "[email protected]"
.CC = " "
.Display
End With
End Sub
Sub createImage(SheetName As String, rngAddrss As String, nameFile As String)
Dim rngJpg As Range
Dim Shape As Shape
ThisWorkbook.Activate
Worksheets(SheetName).Activate
Set rngJpg = ThisWorkbook.Worksheets(SheetName).Range(rngAddrss)
rngJpg.CopyPicture
With ThisWorkbook.Worksheets(SheetName).ChartObjects.Add(rngJpg.Left, rngJpg.Top, rngJpg.Width, rngJpg.Height)
.Activate
For Each Shape In ActiveSheet.Shapes
Shape.Line.Visible = msoFalse
Next
.Chart.Paste
.Chart.Export Environ$("temp") & "\" & nameFile & ".jpg", "JPG"
End With
Worksheets(SheetName).ChartObjects(Worksheets(SheetName).ChartObjects.Count).Delete
Set rngJpg = Nothing
End Sub

• Click on Run (▶).

• If a window named Macro appears, click on Run from that window.

• A window of the Outlook mail app appears with a new mail that has the entire range copied from the worksheet as a jpg image in its body.

Read More: VBA to Generate Multiple Lines in Email Body in Excel

Method 3 – Copy Ranges from Multiple Worksheets and Paste as Images into an Email Using VBA

Steps:

• First, we will select the ranges you want to paste into the body of an email. We have chosen the ranges under the Gender and Date of Birth columns from the first worksheet.

• Select the range under the Name column from the second worksheet.

• Copy the following code in the window that appears.

Sub PasteMultipleRangeinMail()
Dim FilePath As String
Dim Outlook As Object
Dim OutlookMail As Object
Dim HTMLBody As String
Dim rng As Range
Dim Sheet As Worksheet
Dim AcSheet As Worksheet
Dim FileName As String
Dim Src As String
On Error Resume Next
FilePath = Environ$("temp") & "\RangeImage\"
If Len(VBA.Dir(FilePath, vbDirectory)) = False Then
VBA.MkDir FilePath
End If
Set AcSheet = Application.ActiveSheet
For Each Sheet In Application.Worksheets
Sheet.Activate
Set rng = Sheet.Application.Selection
If rng.Cells.Count > 1 Then
Call createJpg(Sheet.Name, rng.Address, "DashboardFile" & VBA.Trim(VBA.Str(Sheet.Index)))
End If
Next
AcSheet.Activate
With Application
.Calculation = xlManual
.ScreenUpdating = False
.EnableEvents = False
End With
Set Outlook = CreateObject("outlook.application")
Set OutlookMail = Outlook.CreateItem(olMailItem)
Src = ""
FileName = Dir(FilePath & "*.*")
Do While FileName <> ""
Src = Src + VBA.vbCrLf + "<img src='cid:" + FileName + "'><br>"
FileName = Dir
If FileName = "" Then Exit Do
Loop
HTMLBody = "<span LANG=EN>" _
& "<p class=style1><span LANG=EN><font FACE=Times New Roman SIZE=4>" _
& "Dear Concerned," _
& "<br>" _
& "This is the Excel data you requested for:<br> " _
& "<br>" _
& Src _
& "<br>Best Regards!</font></span>"
With OutlookMail
.Subject = ""
.HTMLBody = HTMLBody
FileName = Dir(FilePath & "*.*")
Do While FileName <> ""
.Attachments.Add FilePath & FileName, olByValue
FileName = Dir
If FileName = "" Then Exit Do
Loop
.To = " "
.CC = " "
.Display
End With
If VBA.Dir(FilePath & "*.*") <> "" Then
VBA.Kill FilePath & "*.*"
End If
End Sub
Sub createJpg(SheetName As String, rngAddrss As String, nameFile As String)
Dim rngPic As Range
ThisWorkbook.Activate
Worksheets(SheetName).Activate
Set rngPic = ThisWorkbook.Worksheets(SheetName).Range(rngAddrss)
rngPic.CopyPicture
With ThisWorkbook.Worksheets(SheetName).ChartObjects.Add(rngPic.Left, rngPic.Top, rngPic.Width, rngPic.Height)
.Activate
.Chart.Paste
.Chart.Export Environ$("temp") & "\RangeImage\" & nameFile & ".jpg", "JPG"
End With
Worksheets(SheetName).ChartObjects(Worksheets(SheetName).ChartObjects.Count).Delete
Set rngPic = Nothing
End Sub

• Click on Run (▶).

• If a window named Macro appears, click on Run from that window.

• A window of the Outlook mail app appears with a new mail that has the ranges copied from the worksheet as separate jpg images in its body.

Read More: Macro to Send Email from Excel

Quick Notes

• You should have the Outlook mail app to paste the range into the email body using VBA.
• If you do not have a Developer tab, you can make it visible in File > Options > Customize Ribbon.
• To open the VBA editor Press Alt + F11. You can press Alt + F8 to bring up the Macro window.

Download the Practice Workbook

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