How to Save Excel as PDF Fit to Page (5 Easy Ways)

The sample dataset contains information on 21 employees in the range of cells B4:H25. Saving this dataset as a PDF will break the table over two pages.

Method 1 – Using the Print Option to Fit Excel Dataset into a Page and Then Saving as PDF

Steps:

• Click File > Print.
• Click on the drop-down arrow of the last scaling option and choose Fit Sheet on One Page option.

• The number of pages is reduced to 1.

• Select the Save As option.

• The Save As dialog box will appear. Choose your desired location and click on Save.

• Open the PDF file.
• The dataset fits on one page.

Method 2 – Saving Excel as PDF After Modifying Page Setup

Steps:

• In the Page Layout tab, click on the Page Setup dialog box launcher.

• A window named Page Setup will appear.
• In the Page tab, choose the Fit to option and keep the value of both boxes 1.
• Click OK to close the box.

• Click File > Save As.

• The Save As dialog box will appear. Choose your desired location and click on Save.

• Open the PDF file.
• The dataset fits on one page.

Method 3 – Changing the Width in Scale to Fit Group and Saving as PDF Afterwards

Steps:

• In the View tab, click on the Page Break View from the Workbook View group.

• The dataset is spread over two pages.

• In the Page Layout tab, change the Width option from Automatic to 1 page in the Scale to Fit group.
• The whole dataset now fits on a single page.

• Click File > Save As.

• The Save As dialog box will appear. Choose your desired location and click on Save.

• Open the PDF file.
• The dataset fits on one page.

Method 4 – Adjusting Column Width to Save Excel as PDF Fit to Page

Steps:

• To shorten the headers, select the cell range G4:H4.
• In the Home tab, select the Wrap Text command from the Alignment group.

• Move the mouse cursor to the boundary line between columns G and H. The cursor will convert into a resize icon.

• Drag the resize icon to the left.
• The column width will be adjusted.

• Follow the same process for column H.

• Click File > Save As.

• The Save As dialog box will appear. Choose your desired location and click on Save.

• Open the PDF file.
• The dataset fits on one page.

Method 5 – Saving Excel as PDF Fit to Page by Reducing Font Size

Steps:

• Select the cell range B4:H25.

• In the Home tab, click on the Decrease Font Size option from the Font group.

• Reduce the column width to take advantage of the new font size.
• Click File > Save As.

• The Save As dialog box will appear. Choose your desired location and click on Save.

• Open the PDF file.
• The dataset fits on one page.

Download Practice Workbook

Related Articles

• How to Change Page Orientation in Excel
• How to Change Orientation of Worksheet to Landscape in Excel
• How to Adjust Page Size for Printing in Excel
• How to Save Excel as PDF Landscape
• How to Make Excel Look Like a Page

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