102 Useful Excel Formulas Cheat Sheet PDF (Free Download Sheet)

In this Excel Formulas Tutorial, we’ll share 102+ Excel formulas as a cheat sheet in a free PDF. You can download the PDF and print it to revise when needed. We did not include specialized formulas for Engineering, Statistics, Web, and other uses.

Useful Excel Formulas Cheat Sheet PDF. Free Download Excel Sheet

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102 Most Useful Excel Formulas with Examples

Section A – IS FUNCTIONS

1. ISBLANK

=ISBLANK(value)

If a cell is blank, it returns TRUE. If a cell is not blank, it returns FALSE.

isblank function excel syntax and examples

2. ISERR

=ISERR(value)

Checks whether a value is an error (#VALUE!, #REF!, #DIV/0!, #NUM!, #NAME?, or #NULL!) excluding #N/A, and returns TRUE or FALSE.

iserr function excel syntax and examples

3. ISERROR

=ISERROR(value)

Checks whether a value is an error (#N/A, #VALUE!, #REF!, #DIV/0!, #NUM!, #NAME?, or #NULL!), and returns TRUE or FALSE.

iserror function excel syntax and examples

4. ISEVEN

=ISEVEN(value)

Returns TRUE if the number is even.

iseven function excel syntax and examples

5. ISODD

=ISODD(value)

Returns TRUE if the number is odd.

isodd function excel syntax and examples

6. ISFORMULA

=ISFORMULA(value)

Checks whether a reference is to a cell containing a formula, and returns TRUE or FALSE.

isformula function excel syntax and examples

7. ISLOGICAL

=ISLOGICAL(value)

Checks whether a value is a logical value (TRUE or FALSE), and returns TRUE or FALSE.

islogical function excel syntax and examples

8. ISNA

=ISNA(value)

Checks whether a value is #N/A and returns TRUE or FALSE.

isna function excel syntax and examples

9. ISNUMBER

=ISNUMBER(value)

Checks whether a value is a number, and returns TRUE or FALSE.

isnumber function excel syntax and examples

10. ISREF

=ISREF(value)

Checks whether a value is a reference, and returns TRUE or FALSE.

isref function excel syntax and examples

11. ISTEXT

=ISTEXT(value)

Checks whether a value is text, and returns TRUE or FALSE.

istext function excel syntax and examples

12. ISNONTEXT

=ISNONTEXT(value)

Checks whether a value is not text (blank cells are not text) and returns TRUE or FALSE.

isnontext function excel syntax and examples

Section B – CONDITIONAL FUNCTIONS

13. AVERAGEIF

=AVERAGEIF(range, criteria, [average_range])

Finds the average (arithmetic mean) for the cells specified by a given condition or criteria.

averageif function excel syntax and examples

14. SUMIF

=SUMIF(range, criteria, [sum_range])

Adds the cells specified by a given condition or criteria.

sumif function excel syntax and examples

15. COUNTIF

=COUNTIF(range, criteria)

Counts the number of cells within a range that meet the given condition.

countif function excel syntax and examples

16. AVERAGEIFS

=AVERAGEIFS(average_range, criteria_range1, criteria1, [criteria_range2, criteria2], …)

Finds the average (arithmetic mean) for the cells specified by a given set of conditions or criteria.

averageifs function excel syntax and examples

17. SUMIFS

=SUMIFS(sum_range, criteria_range1, criteria1, [criteria_range2, criteria2], …)

Adds the cells in the sum range if all corresponding cells in the criteria ranges fulfill their conditions.

sumifs function excel syntax and examples

18. COUNTIFS

=COUNTIFS(criteria_range1, criteria1, [criteria_range2, criteria2], …)

Counts the number of cells in multiple ranges if each corresponding cell fulfills its criteria.

countifs function excel syntax and examples

19. IF

=IF(logical_test, [value_if_true], [value_if_false]

Checks whether a condition is met, then returns one value if TRUE another value if FALSE.

if function excel syntax and examples

20. IFERROR

=IFERROR(value, value_if_error)

Returns the value_if_error if the expression is an error and the value of the expression itself otherwise.

iferror function excel syntax and examples

21. IFNA

=IFNA(value, value_if_na)

Returns the value you specify if the expression resolves to #N/A. Otherwise, returns the result of the expression.

ifna function excel syntax and examples

Section C – MATHEMATICAL FUNCTIONS

22. SUM

=SUM(number1, [number2], [number3], [number4], …)

Adds all the numbers in a list or range of cells.

sum function excel syntax and examples

23. AVERAGE

=AVERAGE(number1, [number2], [number3], [number4], …)

Returns the average (arithmetic means) of its arguments, which can be numbers or names, arrays, or references that contain numbers.

average function excel syntax and examples

24. AVERAGEA

=AVERAGEA(value1, [value2], [value3], [value4], …)

Returns the average (arithmetic means) of its arguments, evaluating text and FALSE in arguments as 0; TRUE evaluates as 1. Arguments can be numbers, names, arrays, or references.

averagea function excel syntax and examples

25. COUNT

=COUNT(value1, [value2], [value3], …)

Counts the number of cells in a range that contain numbers.

count function excel syntax and examples

26. COUNTA

=COUNTA(value1, [value2], [value3], …)

Counts the number of cells in a range that are not empty.

counta function excel syntax and examples

27. MEDIAN

=MEDIAN(number1, [number2], [number3], …)

Returns the median, or the number in the middle of the set of given numbers.

median function excel syntax and examples

28. SUMPRODUCT

=SUMPRODUCT(array1, [array2], [array3], …)

Returns the sum of the products of corresponding ranges or arrays.

sumproduct function excel syntax and examples

29. SUMSQ

=SUMSQ(number1, [number2], [number3], …)

Returns the sum of the squares of the arguments. The arguments can be numbers, arrays, names, or references to cells that contain numbers.

sumsq function excel syntax and examples

30. COUNTBLANK

=COUNTBLANK(range)

Counts the number of empty cells in a range.

countblank function excel syntax and examples

31. EVEN

=EVEN(number)

Rounds a positive number up and negative number down to the nearest even integer.

even function excel syntax and examples

32. ODD

=ODD(number)

Rounds a positive number up and negative number down to the nearest odd integer.

odd function excel syntax and examples

33. INT

=INT(number)

Rounds a number down to the nearest integer.

int function excel syntax and examples

34. LARGE

=LARGE(array, k)

Returns the k-th largest value in a data set. For example, k=5 returns the fifth-largest number.

large function excel syntax and examples

35. SMALL

=SMALL(array, k)

Returns the k-th smallest value in a data set. For example, k=5 returns the fifth smallest number.

small function excel syntax and examples

36. MAX and MAXA

=MAX(number1, [number2], [number3], [number4], …)

Returns the largest value in a set of values. Ignores logical values and text.

=MAXA(value1, [value2], [value3], [value4], …)

Returns the largest value in a set of values. Does not ignore logical values and text. MAXA function evaluates TRUE as 1, FALSE as 0, and any Text value as 0. Empty cells are ignored.

max and maxa functions excel syntax and examples

37. MIN and MINA

=MIN(number1, [number2], [number3], [number4], …)

Returns the smallest number in a set of values. Ignores logical values and text.

=MINA(value1, [value2], [value3], [value4], …)

Returns the smallest value in a set of values. Does not ignore logical values and text. MAXA function evaluates TRUE as 1, FALSE as 0, and any Text value as 0. Empty cells are ignored.

min and mina functions excel syntax and examples

38. MOD

=MOD(number, divisor)

Returns the remainder after a number is divided by a divisor.

mod function excel syntax and examples

39. RAND

=RAND()

Returns a random number greater than or equal to 0 and less than 1, using an internal pseudorandom algorithm (changes on recalculation).

rand function excel syntax and examples

40. RANDBETWEEN

=RANDBETWEEN(bottom, top)

Returns a random number between the specified numbers.

randbetween function excel syntax and examples

41. SQRT

=SQRT(number)

Returns the square root of a number.

sqrt function excel syntax and examples

42. SUBTOTAL

=SUBTOTAL(function_num, ref1, [ref2], [ref3], …)

Returns a subtotal in a list or database.

subtotal function excel syntax and examples

Section D – FIND and SEARCH FUNCTIONS

43. FIND

=FIND(find_text, within_text, [start_num])

Returns the starting position of one text string within another text string. FIND is case-sensitive.

find function excel syntax and examples

44. SEARCH

=SEARCH(find_text, within_text, [start_num])

Returns the number of the character at which a specific character or text string is first found, from left to right (not case-sensitive).

search function excel syntax and examples

45. SUBSTITUTE

=SUBSTITUTE(text, old_text, new_text, [instance_num])

Replaces the old text with new text in a text string, with the optional value announcing what repetition of the old text to replace.

substitute function excel syntax and examples

46. REPLACE

=REPLACE(old_text, start_num, num_chars, new_text)

Replaces a part of a text string with a different text string.

replace function excel syntax and examples

Section E – LOOKUP FUNCTIONS

47. MATCH

=MATCH(lookup_value, lookup_array, [match_type])

Returns the relative position of an item in an array that matches a specified value in a specified order.

match function excel syntax and examples

48. LOOKUP

=LOOKUP(lookup_value, lookup_vector, [result_vector])

Looks up a value either from a one-row or one-column range or from an array. Obsolete in new versions of Excel, provided for backward compatibility.

lookup function excel syntax and examples

49. HLOOKUP

=HLOOKUP(lookup_value, table_array, row_index_num, [range_lookup])

Looks for a value in the top row of a table or array of values and return the value in the same column from a row you specify.

hlookup function excel syntax and examples

50. VLOOKUP

=VLOOKUP(lookup_value, table_array, col_index_num, [range_lookup])

Looks for a value in the leftmost column in a table, then return a value in the same row from a column you specify. By default, the table must be sorted in an ascending order.

vlookup function excel syntax and examples

Section F – REFERENCE FUNCTIONS

51. ADDRESS

=ADDRESS(row_num, column_num, [abs_num], [a1], [sheet_text])

Creates a cell reference as text, given the specified row and column numbers.

address function excel syntax and examples

52. CHOOSE

=CHOOSE(index_num, value1, [value2], [value3], …)

Chooses a value or action to perform from a list of values, based on an index number.

choose function excel syntax and examples

53. INDEX

Array Form: =INDEX(array, row_num, [column_num])

Return the value of a specified cell or array of cells.

index function excel (array form) syntax and examples

Reference Form: =INDEX(reference, row_num, [column_num], [area_num])

Returns a reference to specified cells.

index function excel (reference form) syntax and examples

54. INDIRECT

=INDIRECT(ref_text, [a1])

Returns the reference specified by a text string.

indirect function excel syntax and examples

55. OFFSET

=OFFSET(reference- rows, cols, [height], [width])

Returns a reference to a range that is a given number of rows and columns from a given reference.

offset function excel syntax and examples

Section G – DATE and TIME FUNCTIONS

56. DATE

=DATE(year, month, day)

Returns the number that represents the date in Microsoft Excel date-time code.

date function excel syntax and examples

57. DATEVALUE

=DATEVALUE(date_text)

Converts a date in the form of text to a number that represents the date in the Microsoft Excel date-time code.

datevalue function excel syntax and examples

58. TIME

=TIME(hour, minute, second)

Converts hours, minutes, and seconds given as numbers to an Excel serial number, formatted with a time format.

time function excel syntax and examples

59. TIMEVALUE

=TIMEVALUE(time_text)

Converts a text time to an Excel serial number for a time, a number from 0 (12:00:00 AM) to 0.999988424 (11:59:59 PM). Formats the number with a time format after entering the formula.

timevalue function excel syntax and examples

60. NOW

=NOW()

Returns the current date and time formatted as a date and time.

now function excel syntax and examples

61. TODAY

=TODAY()

Returns the current date formatted as a date.

today function excel syntax and examples

62. YEAR(),  MONTH(),  DAY(), HOUR(), MINUTE(), SECOND()

YEAR(), MONTH(), DAY(), HOUR(), MINUTE() and SECOND() Functions

All these functions take one the serial_number argument and return the respective time slice.

year month day hour minute second functions excel syntax and examples

63. WEEKDAY

=WEEKDAY(serial_number, [return_type])

Returns a number from 1 to 7 identifying the day of the week from a date.

weekday function excel syntax and examples

64. DAYS

=DAYS(end_date, start_date)

Returns the number of days between the two dates.

days function excel syntax and examples

65. NETWORKDAYS

=NETWORKDAYS(start_date, end_date, [holidays])

Returns the number of whole workdays between two dates.

networkdays function excel syntax and examples

66. WORKDAY

=WORKDAY(start_date, days, [holidays])

Returns the serial number of the date before or after a specified number of workdays.

workday function excel syntax and examples

Section H – MISCELLANEOUS FUNCTIONS

67. AREAS

=AREAS(reference)

Returns the number of areas in a reference. An area is a range of contiguous cells or a single cell.

areas function excel syntax and examples

68. CHAR

=CHAR(number)

Returns the character specified by the code number from the character set for your computer.

char function excel syntax and examples

69. CODE

=CODE(text)

Returns a numeric code for the first character in a text string, in the character set used by your computer.

code function excel syntax and examples

70. CLEAN

=CLEAN(text)

Removes all non-printable characters from text. Examples are Tab or New Line characters. Their codes are 9 and 10.

clean function excel syntax and examples

71. TRIM

=TRIM(text)

Removes all spaces from a text string except for single spaces between words.

trim function excel syntax and examples

72. LEN

=LEN(text)

Returns the number of characters in a text string.

len function excel syntax and examples

73. COLUMN() and ROW() Functions

=COLUMN([reference])

Returns the column number of a reference.

=ROW([reference])

Returns the row number of a reference.

column and row functions excel syntax and examples

74. EXACT

=EXACT(text1, text2)

Checks whether two text strings are exactly the same, and returns TRUE or FALSE. EXACT is case-sensitive.

exact function excel syntax and examples

75. FORMULATEXT

=FORMULATEXT(reference)

Returns a formula as a string.

formulatext function excel syntax and examples

76. LEFT(), RIGHT(), and MID() Functions

=LEFT(text, [num_chars])

Returns the specified number of characters from the start of a text string.

=MID(text, start_num, num_chars)

Returns the characters from the middle of a text string, given a starting position and length.

=RIGHT(text, [num_chars])

Returns the specified number of characters from the end of a text string.

left, mid and right functions excel syntax and examples

77. LOWER(), PROPER(), and UPPER() Functions

=LOWER(text)

Converts all letters in a text string to lowercase.

=PROPER(text)

Converts a text string to proper case – the first letter in each word in uppercase, and all other letters to lowercase.

=UPPER(text)

Converts a text string to all uppercase letters.

lower, proper, and upper functions excel with syntax and examples

78. REPT

=REPT(text, number_times)

Repeats text a given number of times.

rept function excel syntax and examples

79. SHEET

=SHEET([value])

Returns the sheet number of the referenced sheet.

sheet function excel syntax and examples

80. SHEETS

=SHEETS([reference])

Returns the number of sheets in a reference.

sheets function excel syntax and examples

81. TRANSPOSE

=TRANSPOSE(array)

Converts a vertical range of cells to a horizontal range, or vice versa.

transpose function excel syntax and examples

82. TYPE

=TYPE(value)

Returns an integer representing the data type of a value: number = 1, text = 2; logical value = 4, error value = 16; array = 64.

type function excel syntax and examples

83. VALUE

=VALUE(text)

Converts a text string that represents a number to a number.

value function excel syntax and examples

Section I – RANK FUNCTIONS

84. RANK

=RANK(number, ref, [order])

This function is available for compatibility with Excel 2007 and earlier.

Returns the rank of a number in a list of numbers: its size relative to other values in the list.

rank function excel syntax and examples

85. RANK.AVG

=RANK.AVG(number, ref, [order])

Returns the rank of a number in a list of numbers. If more than one value has the same rank, the average rank is returned.

rank.avg function excel syntax and examples

86. RANK.EQ

=RANK.EQ(number, ref, [order])

Returns the rank of a number in a list of numbers: its size relative to other values in the list. If more than one value has the same rank, the top rank of that set of values is returned.

rank.eq function excel syntax and examples

Section J – LOGICAL FUNCTIONS

87. AND

=AND(logical1, [logical2], [logical3], [logical4], …)

Checks whether all arguments are TRUE, and returns TRUE when all arguments are TRUE.

and function excel syntax and examples

88. NOT

=NOT(logical)

Changes FALSE to TRUE, or TRUE to FALSE.

not function excel syntax and examples

89. OR

=OR(logical1, [logical2], [logical3], [logical4], …)

Returns FALSE only when all arguments are FALSE.

or function excel syntax and examples

90. XOR

=XOR(logical1, [logical2], [logical3], …)

Returns TRUE only if exactly one of the arguments is TRUE.

xor function excel syntax and examples

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Kawser Ahmed
Kawser Ahmed

Kawser Ahmed is a Microsoft Excel Expert, Udemy Course Instructor, Data Analyst, Finance professional, and Chief Editor of ExcelDemy. He is the founder and CEO of SOFTEKO (a software and content marketing company). He has a B.Sc in Electrical and Electronics Engineering. As a Udemy instructor, he offers 8 acclaimed Excel courses, one selected for Udemy Business. A devoted MS Excel enthusiast, Kawser has contributed over 200 articles and reviewed thousands more. His expertise extends to Data Analysis,... Read Full Bio

118 Comments
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    Thanks.

  2. Dear Kawser Bhai,

    When I tried to download your file it only brings me to your mailing list signup page which I’ve already filled out. Could you please send me either the file or a link?

  3. Although I have been already subscribed, I cannot download the Macro ebook and the Functions. It always be required an email adress. If I insert it, I get an error that I’m already subscribed.
    Thanks

  4. Wonderful resource, unfortunately experiencing the exact same problem as the users above.
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    • Borb,
      I tried to reach you to your email address but it is showing the mail cannot be reached.
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      Regards
      Kawser

  6. Already subscribed; would like the Formula Cheat Sheet. Please send link, thanks!!

  7. Hi Kawser,

    Already subscribed, can you share the Formula Cheat Sheet. Thanks

  8. I clicked on the link, but nothing downloaded. Is there another option?

  9. I had the same problem as everyone else. Embarrassing since I shared the link on LinkedIn. :O\

    • Hey Tricia,
      I checked several times the link. There is no problem with the link 🙂 This is not a direct download link. You have to subscribe to get the cheat sheet. I hope you should not be embarrassed with the shared link.
      Best regards
      Kawser

  10. i’m always subcribed, but there is no email with a download-link :/

  11. Reply
    Muhammad Sohail Ashraf Oct 29, 2016 at 1:16 AM

    subscribed but did not find any downlaod link?

  12. I have subscribed and waiting for my download link. Kindly send the link to my email. I have an interview later in the day. Thank you, Kawser.

  13. Hello,

    I just subscribed and would like the download link as well.

    Thanks,
    Kaz

  14. Hello Kawser

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  17. I subscribed! Please send me 100+Excel Formulas Cheat Sheet to my email

  18. Hello! I have subscribed to your newsletter, but am not able to find the link for the Excel Formulas Cheat Sheet. Please can you send? THANK YOU!

  19. July 2017 and I’m having the same issue, no link to download the cheat sheet in my email

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  22. Hi Kawser
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  23. Having same issues as everyone else, could you please send me the download link\

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  24. Cannot download example file. It keeps directing me to mailchimp and then I’m seeing error because I’m already subscribed.

  25. No link please email I already subscribed. also like to say thank you very much for this in advace

  26. Hello! thank you for your hard work … I have the same problem … I did register but wouldn’t allow me to download … could you please send me the link? My email is : [email protected]

  27. Can u send me link please

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  33. Reply
    Paulina Van Velzen Jan 10, 2022 at 7:06 PM

    i cant find the link to download?

  34. Can you please send link for me.
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  35. Hi Kawser,

    I would like to inform you that this information is very useful, but can’t download list of formulas. I am very thankful to you if you share these list of formulas in my mail id.

    Thanks & Regards
    Puspesh Das

  36. I am James Garang
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    • Hello, James Garang! There’re two download links available just after the table of contents in this article. You can download pdf or xlsx version whatever you need!

      • Hello sir “ when i use excel in iPad i confused excel shourtcut key is not working in ipad

        • Hello Aniket!

          As of now, we are only focusing on Microsoft Excel for Windows. But in case of other versions, there are some shortcut keys that do not work for iPad yet. It is constantly getting updated. If only some of the shortcuts aren’t working for you, then that may be the case. One solution would be to stay up to date with their updates.

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  39. All excel formula

  40. Its very helpful but can’t download any file. Please can you e-mail it?

    • Hello MS,

      The link will be sent to your Email Id which you will use to fill up the form in the download section of this article.

      Please provide your valid Email address in the form of the download section.

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      ExcelDemy

  41. Excellent formulas I am a student I need it’s sir

  42. Excellent service I need it sir I am a student please send me download link

  43. hi,

    Please could you share Excel Formulas Cheat Sheet PDF & Excel Files

  44. Thanks..
    Good job

  45. Reply
    Syed Anees Haider Zaidi Jun 1, 2023 at 4:32 PM

    Can anyone send me this file through email please? [email protected]

  46. Sir kindly send me the link as well
    [email protected]

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  50. Very helpful.

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      Good to hear that. To get more helpful contents explore our site.

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  51. I need to learn more about excel formula

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    • Hello Louis,

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  55. i want to download it

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