pradneshwaje
New member
Petty cash
Make petty cash
- Thread starter pradneshwaje
- Start date
pradneshwaje
New member
Make petty cash report
Hello Pradneshwaje,
You can prepare a petty cash report directly from the attached bank statement by summarizing only the small, frequent expenses and matching them with the funding entries.
You can prepare a petty cash report directly from the attached bank statement by summarizing only the small, frequent expenses and matching them with the funding entries.
- Identify petty cash funding
- Look for credits like “petty ca”, “M S NEW T / ICIC / petty ca”, etc.
- These are the amounts issued to petty cash.
- Example entries appear multiple times between 25-12-2025 and 07-01-2026
- List petty cash expenses
- Include small day-to-day payments such as:
- Tea/snacks (Chai Paani, sweets)
- Local shops (kirana, medical)
- Transport, lunch, minor supplies
- These are mostly UPI P2M debits of small values (₹5–₹300)
- Include small day-to-day payments such as:
- Create the report table
Use this format:
| Date | Description | Voucher/UPI Ref | Amount (₹) |
| 02-01-2026 | Tea & snacks | UPI ref | 15 |
| 04-01-2026 | Lunch | UPI ref | 1140 |
| … | … | … | … |
- Reconciliation
- Opening petty cash
- + Petty cash received
- – Total expenses
- = Closing petty cash balance
- The closing balance should align with the statement balance if all entries are captured.
- Attach proof
- Attach this bank statement as supporting evidence for the petty cash report.